Many businesses still aren’t using time tracking software, and their methods for team time tracking are severely outdated. Using ancient time tracking methods can inadvertently strain your business and make it harder to be productive and profitable.
Part of making your company successful is understanding your business needs and what changes you can implement that improve operations in the right way. Employee time tracking software can greatly benefit your business, but the transition has to be done the right way, and you have to invest in the right timesheet management solution.
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There’s a solution to nearly every problem your business faces; you just have to know how to go about getting the proper fix. If you aren’t already using employee time tracking software but are thinking about it, there are several things to consider before deciding on the right one for you.
Know What Your Needs Are
Part of making employee time tracking software work for your business begins before you ever decide to implement a piece of software. It’s about knowing what areas your business needs help in. For instance, if you’re just looking to manage the timesheets of a large number of employees, then you might focus on software that has a high capacity for employees over having other features.
Similarly, if you’re looking to cut costs by using job clock data to improve your business, then you might want software that has more reporting features than anything else. That way, you can track labor costs and other expenditures, make improvements where possible, or figure out where productivity issues occur and make the necessary changes.
Lastly, say you have a primarily remote workforce that works on a per-project basis, then you may want to consider employee timesheet software that can manage remote workers and teams of employees. Project management tools are invaluable in these situations and can make a once unproductive employee or group of employees get lots of work done. Simple things like being able to communicate with fellow employees or being able to send messages and alerts can make all the difference for your business.
Have Goals and Be Transparent About Them
Another part of making employee time tracking software work is knowing why you’re using it in the first place and sharing that reason and those goals with your employees. Time tracking software cannot work if employees do not adopt it. This means that it is best to point out the reason behind moving to a new system and explain it in ways that employees will understand, such as the benefits to the business, how their work will change or improve, and what it will mean going forward.
Once employees better understand the motivations behind such a change, they are more likely to adopt it and see it as a benefit and not a waste of time or effort. This is especially true if you highlight how their jobs will be made easier or more secure.
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In addition to explaining the benefits, it’s also essential to explain the rules and guidelines for using the software and what is expected from employees once it is in place.
Have a Rollout Plan
Finally, the way to make sure your online employee time tracking software will work for your business is to have a plan of how the system will be implemented. It’s one thing to get everyone on board for the new system; it’s another thing figuring how to teach them to use it and to get over the learning curve of new technology, particularly if you’ve been using manual methods up until now.
The way you get over the hump is to have an execution plan and stick to it. Know when the software will be implemented, the training procedures, and how much time employees will have to adapt. It also helps to have backup plans for what to do if something doesn’t go right. With all these things in place, your business can benefit significantly from the new software.
